Education and Outreach Work Group
Meeting Agenda, Friday October 14, 10 a.m. – 12 noon
   1. Public Meeting: Oct. 27, 6:30 p.m. – 8:30 p.m., Caspar Community Center

·       Review meeting format and time allocations
·       Individual responsibilities
·       Press release
·       Review materials needed
o       Maps of Caspar showing property boundaries
o       Easels or other posting platforms for maps
o       Markers for maps – colors for different weeds
o       Flip chart and paper
o       2-page information sheet on WMA, integrated pest management
o       brochures on biological pollution,  horticultural alternatives, weeds, etc.
 

   2. Prepare and schedule 2 nd meeting in Mendocino for early November
 
   3. Schedule 3 rd meeting in Gualala area for early December

   4. Compile outline of education/outreach  actions for strategic plan
          * Public meetings
          * Weed brochures
          * Weed tours or field trips
          * Liaisons with schools
          * How public can participate
          * Gaps in stakeholder outreach
          * Your ideas here!

Minutes
Attending: Peter, Tara
Summary
Item 1 was fully covered.
Item 4 was partially addressed.  A top-level outline for the E&O Sections of the Strategic Plan was developed.   
This will be communicated to the other workgroups so that we can work towards a uniform structure for the Plan.
Items 2, and 3 of the agenda were not addressed due to lack of time.

Public Meeting Planning
>No changes to the overall schedule and format were made.  Some points were clarified:
      show up at 6 to set up
       simultaneously, write on maps and put issues and solutions on 1/2 sheet papers, with marker, 5-6 words

>Summary of Responsibilities are as follows:
Peter- bring topo maps, brochures, one-sided paper, markers, pens, live specimens, easel & flip chart
          prepare fact sheet
         contact Judy about furniture, room-set up and meeting format
Tara- contact Caspar webmaster about URL
         bring sticky cloth, masking tape as back-up
         bring one-sided paper
         purchase refreshments
Lynn- bring maps, colored pencils, weed documentation forms
Lori- invasive plant poster
More details of the some of the responsibilities are below.

>Press Release has been dropped.
meeting is advertised on caspar community webpage
http://casparcommons.org/Calendar.htm
Tara- send URL to caspar community webmaster

>Review of Materials
1. Maps
  Lynn will prepare
    general area map- needs road and town labels
    parcel boundary maps, will have several
    will contact if there are other questions
  from Ray
    there is someone in County that could prepare parcel boundary maps
    layers available on County website?
  Peter will bring topos
    need tables for maps
2. Materials supporing introductory segment
  fact sheet- Peter is preparing
        1st section- what is WMA, authority
         impacts
        MOA- partner, stakeholder roles
        elements of Strategic Plan
        acknowledgement- name partners
        weed ID info
            how to prepare a sample
            where to send or who to contact: address & phone
  brochures- Peter
     biological pollution
     Don't Plant a Pest 
  other WMA materials- Tara
 
3. Materials for Weed identification Segment
   live plant specimens
      iceplants
      blackberries
      gorse
      brooms
      pampas/jubata grass (caryx upnupta (sp?))
      blue gum
      cape ivy  vs marah
      English ivy
      vinca
      Cotoneaster
   poster-  Lori is preparing, Tara & Peter contact for progress report

4.  for public input
  Peter will contact Judy about furniture at location
    easel & flip chart

  for "issues and solutions"
    one-sided paper, cut in half (Tara is responsible, Peter will tell me how many he has)
    sticky cloth, masking tape back-up for posting and sorting papers- Tara
    markers, pencils (Peter will let Tara know how many he can bring)

5.  refreshments- cheese, crackers, fruit, cookies, juice
    Tara will buy
 
Publicity:
decided not to advertise on radio or newspaper

Strategic Plan Draft
Section 1. no direct contribution from E&O, provides guidance to all workgroups
goals should be rewritten as nouns rather than verbs

Section 2
Add Prevention section to Education & Outreach workgroup responsibility
  1 line description: "mission"
  milestones and schedule
add line about each workgroup has rep on planning committee

Section 3
Proposed outline to be used by each workgroup/subcommittee section
1. Goals/Mission/Charter:
   e.g.  "increase awareness and involvement in weed management": a mission statement
OR
         " Increase of awareness and involvement in weed management": a goals statement
2. Principles:
  e.g. strive for inclusivity and accessibility to all educational materials and resources
3. Actions
Adjourned 12:45 PM
End of Meeting Minutes for 10/14/05
Recorded by Tara Athan